4,184
Total Payments
Payments
Keep dues, gifts, and tuition identifiable in the same payment.
Dues, tickets, forms, and gifts keep the revenue category they came from. Map each category to a bank and a COA line, then export a detailed journal or sync QuickBooks.
The problem
A payment without a reason is just a bank deposit.
When checkout, dues, tickets, and donations land as undifferentiated money, staff become the allocation department, and the chart of accounts is a monthly reconstruction project.
Stripe payout
$1,000
Undifferentiated
- Dues?
- A gift?
- Tuition?
Finance has a deposit. Nobody has a reason.
Watch the path
The product already named the account.
Benevolate does not invent accounting after checkout. The module that took the money names the revenue category. The category names the account and the bank.
-
01
Source in Benevolate
The payment already knows whether it came from dues, a form, an event, a gift, or school.
-
02
Revenue category
That source is the category finance reports on, not a label someone types after the fact.
-
03
Bank + chart of accounts
Each category maps to the deposit bank and COA line that money should hit.
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04
Export or QuickBooks
Take a detailed journal export, or sync the same lines into QuickBooks.
Chart of accounts
Every bank account. Every category. Mapped to where the money came from.
In Org Setup → Finance & Accounting, each revenue category points at a chart-of-accounts line and a deposit bank. Membership, forms, events, school, and gifts do not share one generic “income” bucket unless you choose that.
| Where it came from | Revenue category | COA | Deposit bank |
|---|---|---|---|
| Membership | Family dues | 4100 | 1005 Operating |
| Fundraising | Annual campaign | 4200 | 1005 Operating |
| School | Religious school | 4300 | 1008 School |
| Events | Gala tickets | 4400 | 1005 Operating |
| Forms | Building fund form | 4500 | 1012 Restricted |
Two ways out
Detailed accounting export, or QuickBooks. Same lines either way.
Accounting Export is the finance workbench: preview the journal, keep net-of-fees amounts, then download a structured export or sync journal entries into QuickBooks. You do not rebuild intent from a processor CSV.
Detailed export
Journal CSV with debit and credit lines, GL role, revenue category, tax status, and deposit batch. Expand lines when you need the full entry, not a flattened payout.
- Filter by date, method, category, deposit batch
- Preview the rows finance will actually book
- Export selected activity, not the whole processor dump
QuickBooks sync
When the org is on QuickBooks, the same classified actions become journal entries, invoice sync, and deposits into the QuickBooks bank you mapped, including Undeposited Funds clearance.
- Map AR, bank, refund, and deferred defaults
- Preview readiness before you sync
- Post journals to the QB accounts on each category
Allocations and refunds
One payment can cover three invoices. A refund has to know which ones.
Staff allocate a payment across open invoices. Each invoice keeps the revenue category and COA it was billed under. Partial refunds and check voids require those same allocation lines, otherwise finance is guessing again.
- Invoice · Family dues4100$600
- Invoice · Annual campaign4200$250
- Invoice · Religious school4300$150
- Religious school allocation4300−$150
The dues and campaign lines stay posted. The school invoice balance comes back. Stripe, the household, and the export see the same split.
Where $1,000 went
Know exactly what every payment belongs to.
One payment can serve more than one purpose without becoming three disconnected transactions.
$1,000
- Membership dues $600 60%
- Annual campaign $250 25%
- Religious school $150 15%
Connected
The payment already belongs to another module.
It is not a processor island. The same $1,000 posts into the workflow that created it, then into the account that workflow is mapped to.
Card · Mar 12 · posted once
Benevolate uses Stripe infrastructure for payment processing, reducing the amount of sensitive card information Benevolate needs to handle directly. Stripe’s certifications are Stripe’s. They do not automatically make Benevolate PCI certified or PCI DSS compliant.
In the product
What this module actually covers
FAQ
Questions teams actually ask
Do you connect every bank account?
You map every deposit bank you actually use. In Finance & Accounting, each revenue category has a deposit bank (and QuickBooks bank, if you sync). Check and cash batches have to share the same bank. This is account mapping, not a Plaid login to every institution.
How does the chart of accounts get filled in?
From the Benevolate source. Membership, forms, events, school, and gifts each have a revenue category. That category carries the COA code, or the QuickBooks income account, so the journal already knows the line.
Export or QuickBooks, do we pick one?
Either. Accounting Export can produce a detailed journal CSV (and Realm). If the org is on QuickBooks, the same previewed rows sync as journal entries, invoices, and deposits.
Can one payment cover dues and a gift?
Yes. Staff allocate a payment across invoices. Each invoice keeps its original revenue category and COA. Partial refunds and check voids use those same allocation lines.
Is Benevolate PCI certified?
Do not assume that. Benevolate uses Stripe for card processing. Ask us on a demo how your checkout is configured; we will not borrow Stripe’s attestations as our own.
Stop reconstructing the ledger from a payout.
Map banks and accounts to where the money came from. Export the journal, or sync QuickBooks.